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Why should you archive your email?

Satisfy internal policy and regulatory compliance requirements


Archiving is to email as record-keeping is to accounting.

Organizations of all sizes are becoming increasingly dependent upon email for day-to-day business activities, and email is replacing paper-based and verbal communications as the primary means of business communication. Many Enterprises now consider email a viable and trustworthy medium for taking orders, providing formal project approvals, discussing sensitive personnel issues, formalizing contracts and the like.

Organizations are storing an increasing amount of critical business data in email

As a result of the growing use of email, corporate email systems now contain significant and growing quantities of sensitive business information that used to be stored only on paper. Concurrent with the growing reliance on email have been increasing legal and government scrutiny of email-based communications. Email is now just as admissible in a legal proceeding as paper-based documents and must be maintained with even more care because of the ease with which electronic documents can be tampered.

Comply with Regulations

Organizations are facing the need to comply with regulations from regulatory bodies such as the Securities and Exchange Commission (SEC), the National Association of Securities Dealers (NASD), the Health Insurance Portability and Accountability Act (HIPAA), and Sarbanes-Oxley, which impose retention standards for archiving email.

Legal Discovery

Finally, organizations must now take a more proactive position in the management of their electronic communications because of their potential use in legal discovery and dispute resolution. An organization must consider the possibility of electronic communications used in internal disputes as well as legal discovery requirements from a lawsuit.


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