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Collaborate effectively with SharePoint

Share ideas with blogs

People in your organization can share ideas and information about products, technologies, and processes by publishing that information as posts to a blog. Blogs typically have an author who creates content on a regular basis. A blog consists of frequent short posts. The posts are displayed in order starting with the most recent post. It only takes a few clicks to create a blog, post to a blog, subscribe to updates, and customize a blog. Authors can interact with readers through comments.

SharePoint blog posts

Some possible uses include:

  • An executive's journal for sharing thoughts and vision
  • A community for building customer relationships
  • An informal site where teams can share news and tips

Brainstorm easily with wiki sites

You can use a wiki site to brainstorm ideas, collaborate on a team design, manage knowledge bases, or just gather routine information in a searchable format that is easy to create. By using a Web browser, your team members can create and annotate pages that link to each other — they don't need a word processor or special technical knowledge. Wiki sites track changes as people add and change content. A wiki can also help your team to build an outline that you create later in a word processing program.

SharePoint wiki site

Track your tasks visually with Gantt view

You can create a Project Tasks list, which includes a Gantt view by default, or add a Gantt view to other types of lists. Gantt view includes a visual overview of project tasks, sometimes called a Gantt chart, that you can use to monitor dates and progress.

SharePoint gantt chart

Track your work with SharePoint calendars

You can now add and revise events from your SharePoint calendar while working with a program that is compatible with Windows SharePoint Services 3.0, such as Office Outlook 2007. You can even overlay your calendars to summarize and compare events on specific dates in the calendar program. In your SharePoint calendar, you can enter all-day events and specify more types of repeating, or recurring, events. You can track team projects more effectively with visual improvements to the day, week, and month views. You can apply a calendar view to lists that have start and end dates.

SharePoint calendar

  • 1) Calendars have different views available.
  • 2) All-day events appear at the top of a calendar according to date; other events appear according to date and time.

You can use e-mail to add content to your site, such as discussion items, calendar events, and documents. Just as you send e-mail to your team to discuss tasks and projects, you can also send e-mail to lists and libraries on a SharePoint site that is enabled to receive e-mail. By default, you can add content to the following lists and libraries: discussion boards, announcements, calendars, document libraries, picture libraries, form libraries, and blog post lists. You can also archive e-mail that is sent to a SharePoint group (SharePoint group: A group of users that can be created on a SharePoint site to manage permissions to the site and to provide an e-mail distribution list for site users. A group can be used by many sites in one site collection.), so that your team members can easily follow a discussion on a SharePoint site instead of having to find messages in their full Inboxes.

send email to a SharePoint site

  • 1) Documents and other content are sent by email.
  • 2) The content is added to lists and libraries on the SharePoint site.

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